October 4, 2012

Township Meeting Room


The Chairman, Jacque Smith called the meeting to order at 7:00 p.m.

The following were in attendance:
Supervisors: Jacque Smith,Terry Scheetz and James Stoner.

Others Present: Carolyn Friesema, Manager; Shelbie Shupp, Administrative Assistant; James McGuiness, Ephrata Review and Chief George Beever.

James Stoner motioned to approve the Board of Supervisors minutes from September 17, 2012, as presented. Terry Scheetz seconded the motion. Motion carried.

Terry Scheetz motioned to approve the attached list of checks totaling $192,049.81. James Stoner seconded the motion. Motion carried.

Chief George Beever gave the Police Report:
Chief Beever attended two presentations put on by radio manufacturers who offer radio equipment that is compatible with the County’s new radio system. They are currently getting prices and will not purchase new radios for another year.
Cpl. Terry Arment recently attended an instructor certified course sponsored by Taser International. As a result, all Taser training and recertification can be handled in-house.
Cpl. Terry Arment assisted with the physical agility portion of the hiring consortium’s entry level testing over the weekend of September 22 & 23 at Elizabethtown College.

There was discussion regarding changing the morning meeting time. Terry Scheetz motioned to keep the morning meeting time the same. James Stoner seconded the motion. Motion carried.

Carolyn reported that Darryl Eberly, Parks Board, said he was contacted by a member of the Cocalico Baseball association requesting that the Schoeneck ballfield be changed to a regulation little league ball diamond. The Board of Supervisors discussed the request and did not feel that they wanted to change the field because it is for the entire community to use. Terry said he would like to concentrate on completing the walking trail in the Chapel Gate Park.

Terry Scheetz motioned to appoint Carolyn as representative for the Liquid Fuels Audit. James Stoner seconded the motion. Motion carried.

James Stoner motioned to approve the use of the Schoeneck Fire Police for the Intruder Drill at Cocalico High School on November 5th. Terry Scheetz seconded the motion. Motion carried.

There was discussion regarding the letter from the Cocalico Creek Watershed Association requesting support of their Growing Greener Grant Application to design and remove accumulated sediment and nutrients to restore the natural floodplain and waterway on the Edwin Z Martin property along the Little Cocalico Creek in East Cocalico Township. The Board is not planning to support the project financially, but will have Carolyn send a letter to the Cocalico Creek Watershed Association from the Supervisors supporting the project. Terry Scheetz reiterated that his priority is to see the Chapel Gate Walking trail completed and that is where funds need to be allocated.

James Stoner motioned to authorize the Manager to sign documents related to the purchase of a Ford Truck. Terry Scheetz seconded the motion. Motion carried.

Carolyn Friesema gave the Manager’s report as follows:
          1.Attended the following meetings:
                    a.Zoning Hearing Board September 20, 2102 7:00 p.m.
                    b. Park Board September 24, 2012 7:00 p.m.
                    c.Meeting with the Lancaster County Conservation District andother managers, municipal leaders to discuss better reporting option for our MS4 requirements.
          2.Worked on the 2013 budget.
          3.John Washington performed a Labor and Industry Accessibility Audit on September 26, 2012.
          4. Met with Jim Caldwell and Tom Showalter to discuss various issues on September 28, 2012
          5.Investigated the following complaints/issues:
                    a.Galen Hall road paving
                    b.Bump at Swamp Bridge Rd and Wollups Hill Road
                    c. Stray Cats
                    d.Trailer with no sewer on Harting’s Park Road
                    e.Combination of properties on 897

The meeting was recessed to an executive session at 7:45 p.m. to discuss a legal matter.

The meeting reconvened at 8:05 p.m.

There was discussion about raising the rent at the rental property at 360 W. Route 897. The rent will remain the same.

The preliminary budget figures Carolyn provided were reviewed and discussed.

On a motion by James Stoner and seconded by Terry Scheetz, the meeting was adjourned at 9:10 p.m.

Respectfully submitted,
James Stoner Secretary